05 groomer contract cont.....
f) snowdrifts and downed trees removed to provide a smooth trail surface
g) all curves shall be flat to provide safe and comfortable travel
h) do not groom when it is raining, in avalanche conditions, heavy winds or blue ice conditions
Other contractor duties:
a) under direction of the land owner(s), install appropriate trail signs and replace signs that have
been removed or vandalized. Signs are to remain in place for as long as there is enough snow for
users to recreate. The contractor shall request adequate quantities of such signs from the Agency
and the latter shall provide such signs at no cost to the contractor.
A Trail Grooming Log shall be posted at each groomed trailhead and shall be completed each
time the groomer passes by to inform the users when a trail was last groomed or if a trail is in the
process of being groomed.
Sno-Park bulletin boards shall be installed by the contractor at each groomed trailhead and shall
be inspected each time the groomer passes through. Any required upkeep shall be completed or
reported to the local grooming coordinator immediately. The contractor shall ensure that each
bulletin board sign includes a map of the local groomed trail network, a notice of the local
Grooming Council and the meeting schedule and location and a telephone number to call for
emergencies including the location of the nearest telephone.
b)
quality of work, miles of trail groomed in a specified time and completion of assignment will
be monitored by the local grooming council.
c) The contractor shall develop and provide groomed trail maps upon request and at all times
during the active grooming season at the trailhead locations
d) The contractor shall groom each individual trail only after completion of a, b and c above. The
contractor shall discontinue trail grooming activity on any trail not signed as per a and b above
during any portion of the snow season. The contractor shall re-establish grooming activity
only after completion of a and b above.
e) The contractor shall provide updated trail grooming information to the Washington State Parks
Winter Recreation Program beginning upon contract commencement date and end upon contract
completion date of each season (approx. 12/01 through 04/01) Using the 2004-2005 Snowmobile
Sno-Park brochure, provide grooming schedule updates on a daily basis or when conditions
change. Options for providing updates:
-telephone (leave a voice message) (360) 586-6643
-fax daily grooming log (360) 586-6651, email:
winter@parks.wa.gov
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Trail grooming information will be available to the users at
www.parks.wa.gov Winter
Recreation, Snowmobile or Non-motorized Sports Sno-Parks locations. The information will be
listed under each Sno-Park.
f) The contractor or designee shall attend and participate in the monthly local grooming council
meetings bringing the logs for review by the public. The contractor, in cooperation with the local
grooming council chair, request that the Winter Recreation Program receives meeting minutes
from each grooming council meeting held. The contractor shall have the ability to effectively
and professionally communicate at these meetings.
g) Under direction of the local grooming council, the local trail grooming coordinator bases the
grooming schedule on the local trail grooming council recommendations. Deviation of the
planned grooming schedule may only occur with prior consultation with the local trail grooming
coordinator.
At the end of the project, the contractor shall file with the agency a completed Project Summary
Report no later than April 30 of each season, or within fifteen working days of termination of
this contract if sooner. The contractor shall also complete the 2004-2005 (or applicable) Trail
Grooming Season Totals logs, as provided by the agency hereto, and which by this reference is
incorporated into this contract. Final payment may be held until the project summary report and
the trail grooming season totals log have been received by the State Parks Winter Recreation
Program.
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Washington State Parks & Recreation Commission Snowmobile Grooming Policy (12/02/04)
or most current policy adopted by the Washington State Parks Winter Program Recreation Program
It is the policy of the Washington State Parks Winter Recreation Program that scheduled trail
grooming be conducted between the hours of 2:00 p.m., ending at 4:00 a.m., for maximum set up time.
THE MAJORITY OF GROOMING IS TO BE DONE DURING THE HOURS OF DARKNESS.
Guidelines for grooming outside the Snowmobile Trail Grooming Policy hours, with notification of
the grooming coordinator and Washington State Parks:
A. Mechanical breakdown, allowing the groomer to catch back up
to normal schedule.
B. Search and Rescue (SARS).
C. Catastrophic storm damage - trail crews needed.
D. the equipment could be damaged.
E. Pre approved longer trips (trips which take longer than 12 hours to complete due to the length
of trails).
Grooming Contract Conditions
• all grooming contracts will specify the requirement and agreement to groom during the
specified night hours
• no contractor will sign a contract without first explaining to the groomer operator(s)
the requirement to perform such work at night
• all groomer contractors must certify by their signature on their bid that no one will groom
without foreknowledge of this requirement, the groomer operator(s) ability to do the work safely,
and in consideration of the safety of others when they agree to groom at night
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SATELLITE PHONE POLICY
Washington State Parks and Recreation Commission agree that the contractor has permission to use
the satellite phone (unit) under the following terms and conditions:
1. Compensation: in view of the benefits provided to State Park's Winter Recreation Program,
no fee is charged to the contractor for the use of the unit.
2. Termination-Return of Unit: upon termination of this agreement for any reason, the contractor
shall return the unit via hand delivery by the contractors representative or a tracking mail service to the
State Parks Winter Recreation Program office within fifteen days after the last grooming of the season
has been performed and no later than April 30th of the year of the agreement.
3. Use of Unit: the unit shall be used only for life threatening emergencies related to the winter
recreation program contract. The contractor shall not add additional services, devices or attachments
to the units without prior permission in writing through US Mail, in writing by fax, or in writing by
email from the State Parks Winter Recreation Program representative. State Parks will activate the
unit approximately November 15 and deactivate approximately April 15. If the unit is used, a
satellite phone log must be filled out and returned to WA State Parks Winter Recreation Program
representatives by April 30th, or within fifteen working days of termination of this agreement if
sooner.
4. Maintenance and Cleaning: the contractor will perform all routine maintenance. and repairs
according to the instructions provided in the unit manual in order to keep the unit assigned to the
contractor, together with cigarette and wall unit plugs, in a safe, sanitary and usable condition.
5. Damage: the contractor shall not damage the unit in any way. In the event of damage to the
unit, the contractor shall arrange with the State Parks representative for approximate repairs of the
unit prior to such repairs being made and at its own expense, pay for such repairs. If the unit is
deemed beyond repair, the contractor, at its own expense, shall reimburse the state for the entire
replacement cost of the unit.
6. Loss or Stolen: State Parks shall have no responsibility for the loss of the unit. Upon loss of the
unit, the contractor shall report such loss immediately to Global Star and notify State Parks
representative within twenty four hours. Global Star Customer Service: (877) 728-7466. The
contractor shall reimburse State Parks for the replacement of the unit.
7. Condition at End of Agreement Term: the entire unit including satellite phone, cigarette and
wall attachment, must be returned with the carry pouch and phone manual to State Parks Winter
Recreation Program, PO Box 42662, 7150 Cleanwater Lane, Olympia, WA 98504-2662 by April 15.
The final trail grooming payment under winter contract will be held until the above items are returned.
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TRAIL GROOMING AREA & PRICING
Area: -Map Areas 22 - 24 using the 2003-2004 Snowmobile Sno-Park map. -Miles
in Trail System: 185
-Trail Segments are groomed
-Expected miles for season: 2595
Equipment Tucker 2000D 192 hp or equivalent
Hourly Rate for Equipment & Operator:
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CONTRACT REQUIREMENTS
LIQUIDATED DAMAGES
The state has an immediate requirement for the services specified herein.
Liquidated damages will be assessed in the amount of actual damages incurred by the state as a
result of Contractor's failure to perform herein.
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SPECIAL TERMS AND CONDITIONS
PRICING AND ADJUSTMENT
Pricing is all inclusive of any and all costs to provide service for the
area bid. During contract period:
pricing shall remain firm and fixed for at least the current season
identified Adjustments in pricing will:
be considered after firm fixed price period on a pass through basis only. A minimum of forty
five calendar days advance written notice of price increase is required which is to be